1. General Information

Incubaid is operated by INCUBAID BV, a private limited liability company incorporated under the laws of Belgium, with registered office at Antwerpse Steenweg 19, 9080 Lochristi, Belgium, registered with the Belgian Crossroads Bank for Enterprises under company number 0819.222.210 (the "Company", "we", "us", or "our").

INCUBAID BV is the operator of the website https://www.incubaid.com and any associated subdomains (the "Website").

We take the protection of your personal data very seriously. We collect, process, and use personal data in accordance with this Privacy Policy and in compliance with the EU General Data Protection Regulation (GDPR) and other applicable Belgian and European data protection laws.

This Privacy Policy explains how personal data may be collected, processed, and used when visiting the Website.

If you provide us with personal data relating to third parties, you confirm that you are authorized to do so and that such persons have been informed of this Privacy Policy.

2. Data Controller

The data controller responsible for processing personal data under this Privacy Policy is:

INCUBAID BV
Antwerpse Steenweg 19
9080 Lochristi
Belgium

Company Number: 0819.222.210
VAT ID: BE0819222210

Email: peter@threefold.tech
Phone: +32 (0)9 330 20 20

3. Data Processing in Connection with the Website

3.1 Visiting the Website

When you visit the Website, our hosting provider may automatically collect and store certain technical information in server log files that your browser transmits. This data is not used to identify you personally.

The following technical data may be processed:

• Anonymized IP address
• Date and time of access
• Browser type and version
• Operating system
• Referrer URL
• Requested pages

This data is processed for the purposes of:

• Ensuring the security and stability of the Website
• Optimizing Website performance
• Detecting misuse or attacks

The legal basis for this processing is our legitimate interest pursuant to Article 6(1)(f) GDPR.

Server log data is retained only for as long as necessary and is automatically deleted after a short retention period.

3.2 Cookies

The Website may use cookies. Cookies are small text files stored on your device via your browser.

Cookies may be used to:

• Ensure the proper functioning of the Website
• Improve performance and user experience

You may prevent the setting of cookies at any time through your browser settings. Please note that disabling cookies may limit certain Website functionalities.

Where required by law, non-essential cookies are only set after your consent via a cookie banner.

3.3 Analytics (Matomo)

The Website may use Matomo Analytics, an open-source web analytics platform.

If enabled, Matomo processes anonymized usage data, including:

• Anonymized IP address
• Pages visited
• Navigation paths
• Duration of visits
• Device type

IP anonymization is enabled, and no personal identification of users takes place.

The processing of analytics data is based on our legitimate interest (Article 6(1)(f) GDPR) to understand how the Website is used and to improve its performance.

You may opt out of Matomo tracking at any time using the opt-out option provided on the Website, if available.

3.4 Contact via Email

The Website does not provide contact forms or user accounts.

If you contact us directly by email, we will process the personal data you voluntarily provide (such as your email address and message content) solely for the purpose of responding to your inquiry.

The legal basis for this processing is:

• Our legitimate interest (Article 6(1)(f) GDPR), and
• Your consent where applicable (Article 6(1)(a) GDPR)

Email correspondence is retained only as long as necessary to address the inquiry.

4. Sharing of Data with Third Parties

We do not sell, rent, or trade personal data.

Personal data may be shared only with:

• Website hosting providers, strictly for technical operation and maintenance
• Authorities, where required by law

All service providers are contractually bound to process data in compliance with applicable data protection laws.

5. International Data Transfers

Where personal data is processed outside the European Economic Area (EEA), appropriate safeguards are implemented, including standard contractual clauses, to ensure an adequate level of data protection in accordance with the GDPR.

6. Data Security

We implement appropriate technical and organizational security measures to protect personal data against unauthorized access, loss, or misuse.

Please note that data transmission over the internet (e.g. via email) may not be fully secure, and absolute protection cannot be guaranteed.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right of access
• Right to rectification
• Right to erasure ("right to be forgotten")
• Right to restriction of processing
• Right to object to processing
• Right to data portability
• Right to withdraw consent at any time

To exercise these rights, please contact us using the details provided in Section 2.

You also have the right to lodge a complaint with a competent data protection authority.

8. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws.

9. Minors

The Website is not directed at children, and we do not knowingly collect personal data from minors. If personal data relating to a minor is inadvertently collected, it will be deleted upon request.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on the Website and become effective upon publication.

11. Contact

If you have any questions regarding this Privacy Policy or data protection matters, please contact:

INCUBAID BV
Email: peter@threefold.tech
Phone: +32 (0)9 330 20 20
Address: Antwerpse Steenweg 19, 9080 Lochristi, Belgium